Category Archives: organization

TINY ARTICLE

There’s an online jewelry biz newsletter I subscribe to called Home Jewelry Business Success Tips. The site is owned and manged by jewelry designer Rena Klingenberg.

I like the chatty newsletters Rena sends out, with suggestions for trends, booth design and jewelry display. The site is especially helpful for new and fledgling designers, giving them a safe place to share ideas, designs and support.

I sometimes chime in with answers to questions, and sometimes when I chime in at length, Rena turns my comments into mini-columns. And that’s what I’m sharing with you today.

So for your entertainment and edification, I present to you my illustrated article on what to do with a billion beads my bead organizing tips.

Some folks might well ask, “Luann, er, aren’t you supposed to be cleaning your studio today? Why are you writing an article about bead storage when you just told us last week your work table is buried under twelve layers of stuff?” Well, all I will say is our family’s favorite retort when we were losing an argument: “Well, poop on you!” (I know, my mother would be appalled….)

Enjoy!

About 1/1,000,000,000th of my bead collection.

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I DID IT MY WAY

What with the big show I do in August (9 days, people–please remember that when I’m slow with your special orders!), and getting my daughter off to graduate school (first time she’s been too far away to visit) and then vacation (I did nothing for six whole days), I fear I’ve sadly neglected my blog.

I felt it, too. The guilt. Heck, I didn’t even do my morning pages. Didn’t keep up on Facebook, either.

This morning, I had an extra fifteen minutes, and pondered what to do with it. Check my email? Sure!

But then I realized I miss writing. I may drag my feet about it, but it’s like fun exercise–I always feel better after I do it.

So rather than waste time looking for my current journal, I simply started another one. (Because of this coping strategy, I often have three or four journals kicking around at any given point in time.)

And of course, I started off pissing and moaning about what an awful person I was for not writing for the past five weeks.

And then I stopped. I looked at what I’d written:

I haven’t written in…months.

And then I wrote:

So what?!

I’d made a choice, every day. Write….or go to the beach. Write….or go out to breakfast with my husband. Write…or sleep in. Write…or pick up Meg and go ride horses.

I did not choose to write, every day, for five weeks. That’s all.

Do I regret any of those choices? Not a bit.

Eventually, I miss writing. I restructure my day to allow time to do it. Or I suddenly have something to say, and drop everything to get it down before I forget. (Dear readers, you have no idea how much wisdom I’ve had that has simply blown away in the wind of my busy-ness like so much lint.)

What helped me get here today was this post on time management (NOT) by Danielle LaPorte, whose blog WHITE HOT TRUTH is one of my favorite reads. I’d long given up trying to be super-productive–lost my mojo a few years ago–but I hadn’t given myself permission to not feel guilty about it. When I read her post, I laughed out loud in relief.

Most of our choices are simply that….choices. Yes, there are good choices and bad choices. But it’s not always so clear which are which.

Work in the studio, or blow it off to have lunch with a friend? If you are honoring your art, and fiercely protecting your creative time, then perhaps the former is the right choice for you today. And maybe that friend is annoying, and always leaves you feeling vaguely unsettled.

But perhaps something says you need to honor your friendship today. Maybe your friend needs some love and support. Maybe it’s you who needs the love and support. (And hey, maybe, like me, you’re the annoying friend.)

Different times, different goals, different stages of life call for different choices. The sooner we allow ourselves to simply be who we are, today, the happier we can be.

So instead of a to-do list today, I simply set some priorities. I had three pages of writing with a great idea for an article. Done. I thought of all the ‘have-to’s’ I have to today, and picked the one that keeps coming back–the new design that’s just right for a store that’s waiting on some new work from me. There’s a friend who’s special order just keeps popping into my mind. I’ll work on her piece today. And I’ll make the phone call to another friend whose need is greatest, and make time for her.

But the first thing I did this morning, after my morning pages, was my favorite.

I went riding.

The first frost of the season killed off most of the annoying bugs. The sun was brilliant, but the morning was cool, perfect riding weather. I had unexpected (and welcome) company on my ride. My muscles are sore–I’m finally healing after a back injury last fall, and foot surgery this spring–and it feels good to be sore from riding. From doing something I love.

I feel…..

happy.

My blessing for you today:

May you choose for yourself today, the thing that will make you the happiest.

And may you have many opportunities to do so.

N.B. In the interest of full disclosure, I did write my column for The Crafts Report. And I did my columns for the Fine Art Views newsletter. And I wrote several times to my son, who moved out two months ago (to a house two blocks from here.) And I kept up on some crucial emails.

So, yeah, I wrote. But isn’t the point of this column still a good one?

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CLEANING THE ATTIC #20: Where Do You Use It?

Well, I thought I was done with this series, but self-discovery continues…

I’ve heard this tip before. But when I actually applied it, it’s amazing what could be moved out of my studio.

Do you actually use what’s stored in your studio, in your studio?

Here’s a great example. I sometimes overdye the fabrics I use in my wall hangings.

I have quite a collection of dyes, special fabric detergent, dye fixer, etc. All of these were stored in a little two-drawer unit on a counter top in my studio.

During the final cleaning frenzy before my Open Studio, I realized (duh) I don’t actually dye fabrics in my studio.

I dye in an upstairs bathroom, or in the laundry room.

Fortuitously, I had just cleared out my laundry room. I knew my supplies would fit in there on a newly- emptied shelf.

So I moved it all up there. The storage unit fit perfectly on the shelf. (Another “duh”. After all, they were part of the same storage system.)

A small change, but huge in so many ways.

I now have half a counter top available for my new Lortone rotary tumbler I bought from Santa Fe Jewelry Supply earlier this year. A more efficient use of space.

My dye supplies, tools, and to-be-dyed fabric are now all stored where I use them. What a time-saver!

Look around your work space. Is there something there that just doesn’t belong?

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CLEANING THE ATTIC #19: Take Out the Empties

As I enter into the last 24 hours of cleaning frenzy (assuming I don’t stay up til 2 a.m. for the next two nights, which I’m not saying I won’t, mind you, but at my age, it’s hard) there’s one cleaning tip I come back to again and again. It’s ridiculously simple, but perhaps the most single most helpful tip I’ve found.

When I enlisted the help of my good friend Carol Laughner, the second thing she advised me to do seemed kinda silly at the time. (I can’t remember the other two right now. If I do, I’ll share those, too.)

As I empty storage containers or organizers, she said I should gather them up and set them aside, in one big pile, in an out-of-the-way area.

I nodded my head obligingly when she told me this. After all, she was helping me. I wasn’t going to argue with her. But I couldn’t see why this was one of her “big three” organizing tips.

Well, guess what? It works.

It turns out that keeping them in your line of sight as you work creates a visual distraction. I’d find my eye roving around the room, thinking of what I had to do next. I would see an empty rolling drawer cart, or a magazine file, or a box, or a jar. Then I’d have to think, “Oh, it’s empty, I don’t have to do anything with that.” Except, of course, step over it, move it out of the way, push it aside or stack it on something else.

Also, when I’d get ready to reorganize a space, I’d think of a perfect “thing” to use–but then I couldn’t remember where it was. I’d spend several precious moments looking for it. And sometimes I’d realize I’d already commandeered it for another spot.

About the eleventh time I stepped over an empty plastic tub, or searched for a basket the right size, I realized Carol was right.

I set the “empties” in a pile near the door to my barn attic. Several times a day, I took them upstairs to the “master pile”.

I instantly had more walking-around space. And fewer distractions to boot.

I could then judiciously add some of the containers back in as I needed them.

I don’t know why this works so well, but it does. So listen to Carol and move those empties to a staging area while you work on your mega-mess.

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CLEANING THE ATTIC Tip #6: Help Someone Else

I’ve made a little more progress today, letting go of some really sticky stuff. Every day, I find a new way to think about each item, deciding if it stays or goes.

Books were the hardest. We love to read and reread our books, and we have eclectic tastes. Books had taken over our house.

Yet to date, we have packed up over fifty boxes of books. Yes, you read that right! (Fear not, we still have plenty of books left….)

Now, I’ve tried for several years to part with some of those books. How was I able to suddenly cull out 75% of my titles?

And what made me finally let go of a knitting machine, a camera stand with lights, a slide projector and screen? (I can just hear the little hectoring voice in the back saying, “Besides the fact that they’re all so outdated?” Hey, it’s still good stuff!)

Here’s what: I donated them to groups that would benefit hugely.

A friend works in program services at a county jail. When I first mentioned getting rid of some books, he said, “I’ll take ‘em! I’ve been wanting to beef up our library at the jail.”

It’s odd, but somehow the thought of my books being read by someone down on their luck, someone who’s taken a few too many wrong turns in life, someone who was so bored they’d read anything, someone who might think, “Hey…that was a good story!”…was compelling. And liberating. We quickly filled seven boxes of books and gave them to John. (It helps that he came to pick them up, too.)

He was impressed with our selection. “Not a single *$#!# romance, either!” he said admiringly. (Apparently people tend to donate romance novels to jails. Go figure.)

He said he’d name the library after us. Well! If that’s the case, we’d better give ‘em even more books! So we filled seven more boxes. “The Udell Memorial Library?” I suggested. “Nah, that would mean you’re dead,” replied John. Oh.

We packed up another ten boxes. Then a dozen. Finally, John said “uncle!” But he gave us the name of another program manager at another jail–who was also delighted to have our books. He even came to get them, too. We gave him fifteen boxes. Another twenty-four sit in our garage waiting for him. Hmmm…I guess that’s more than fifty boxes.

Tip: For each book, we decided if we could easily find it at the library, or if we could easily find the information on the internet, it left the building. Ditto if we didn’t want to reread it, or if we had multiple copies.

The big-ticket items were set free soon after. A dear friend mentioned that the non-profit arts center she works for was having a fund-raising yard sale soon. Would I consider giving them some stuff? I could give to a good cause, and get a tax deduction to boot. She even offered to pick up whatever I was willing to donate.

Turns out some of the items are coveted by the center itself. So maybe my donations will end up helping many budding artists and craftspeople. I found myself adding to the pile throughout the day.

There’s something compelling about knowing our donations might change someone’s life for the better.

Suddenly, it’s clear that hoarding something I know in my heart I will never use again, feels wrong. Letting it go to a good cause simply feels right.

So think of a group or cause that would benefit from your old stuff. Somehow it makes it easier to let go.

Maybe it’s part of that legacy thing I was talking about yesterday.

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CLEANING THE ATTIC Tip #5: Identify Your Legacy

This is too funny. I almost called this essay, “Break a rule”. You’ll see why at the end.

I almost tossed a pile of ArtCalendar magazine back issues. But as my hand hovered over the top issue, I saw a blurb for an article: Summer Project:Declutter your studio/Three Easy Steps

Now, I wasn’t about to fall for that one–remember what I said about magazines promising to change your life in 7 easy steps? And this one claims only three!!

But my coffee was ready, and I thought it would be fun to read for 10 minutes.

Oh, I am so glad I did!

The article’s author is Jo Israelson, master stone carver and installation artist. She also moonlights as a personal organizer. I can’t find any information on that aspect of her, though, so you’re going to have to find that back issue of ArtCalendar magazine (April 2007). No, you can’t have mine. I’m keeping it!

Jo uses those same ol’ strategies of sorting (keep, recycle, donate, trash) we hear so often, but with a twist.

She first requires that we identify our goals for the process. Understanding why we are doing this will help us stay centered and focused when the process gets hard.

I’m at that hard place this week. Most of the easy stuff to lose is gone. I can see attic floor! But my studio is in worse shape than ever. Decisions are getting harder and harder. I’m stuck again! (A friend has offered to come help me think, but not for another week….)

I apply Jo’s techniques and suggestions–and they work!

What are my goals?

Am I downsizing? Retiring? (No.) Trying to be more organized? (Yes.) Am I making room for larger work? (Yes!) Getting ready for a studio tour or sale? (Oh, yes, yes, yes!) There are even goals of a more personal and spiritual nature, and on that list is “overcoming a block”. (gulp…yes!)

But the part that is absolutely brilliant to me is when she asks us to define our legacy goals. This will help us move through the inevitable emotional wall we hit when the initial euphoria of de-junking ebbs, and the sadness, confusion and frustration of the process overwhelm us.

In the article, she says:

“…Most artists feel the underlying purpose of their work is to communicate, often in ways they cannot articulate explicitly themselves. Collectors often talk of being moved by, spoken to or touched by a particular work. Your legacy goals will serve as the framework for the distribution of the remaining items.”

What is my legacy?

What am I really trying to accomplish with my artistic life? What will I leave behind? What do I want it all to mean?

As a good friend always asks, “What is the highest and best use of my (artistic) time? And energy?”

What clarity this idea gives me!

Suddenly, I know what to do with the knitting machine my sister-in-law gave me a decade ago (and I only used for a few months.) It was a good thing for awhile. But what it taught me is, I love hand knitting, not machine knitting. I know now someone else will use it and enjoy it more than I.

I also know what to do with the tons of old books and cool “junk” I’ve acquired for making altered art. I love my altered artwork, and I’m good at it. But it’s more a creative process for me, not my actual body of work. (It’s not distinctive enough, for one.) Time to keep enough materials to play with, and release the rest back into the world.

I have a different legacy.

I know my fiber work, my jewelry, and my writing are the gifts I’m meant to focus on, for now.

And the funny part?

One of Jo’s rules: “Do not stop to read old magazines… (Y)ou had plenty of time to do that before you began to declutter.”

Well, that’s one rule I’m glad I broke today!

Back into the fray I go, with a lighter heart.

And hopefully, an emptier studio.

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Making Room

So what great insights came from my four questions session yesterday?

Carol and Barb came over for two hours. We had coffee and a quick nosh. (Can’t work on empty stomaches!) We “checked in” briefly to see what everyone was up to.

Then it was time to start.

What did I want to talk about?

I wanted to talk about my vision for my art. Wanting to catch everyone up on where I was coming from, I presented a five-minute summary of the last couple years:

My realizing I still have a vast new audience to present my current body of work to….(validation!)

Me knowing my work will evolve naturally and organically once I can clear space in my studio to get back to work….(relief!)

Me recognizing that writing, though abstract, makes me feel like I’ve done something…and may be distracting me from my actual art production time/energy….(hmmm…at least I see it, though I’m not sure what to do about it.)

Me remembering that last year my first surgery, and first foot injury happened two months before my big League of NH Craftsmen’s Annual Craft Fair…(manageable, but still putting me off my game.)

and that it was the first fair I’d done in eight years without my daughter Robin assisting me every step of the way…(difficult.)

Me understanding the many negative things that happened to me at last year’s Fair (let’s just say that sometimes, there’s nothing scarier than your fellow craftsmen), and how long I’ve had to deal with the repercussions….(frustration.)

Me realizing my cancer scare began almost immediately after the Fair and lasted through several months of testing and follow-up….(emotionally exhausting.)

Followed by two more surgeries in December…(uh oh.)

Resulting in being housebound, in constant pain, inactive, incurring weight gain and depressed….(it was, well, depressing.)

And me now realizing we have to clear the garage for a new wood boiler, and clean out our house attic so we can insulate before winter….(yikes!)

And I still need to clean out my barn attic so I can begin to clean out my studio….(double yikes!)

There! “So,” I said, “I’m ready to talk about my plans for my art.”

“Not so fast, sweetheart!” exclaimed both my friends in unison. “We can see what the problem is here. And it’s not what you think.”

The problem wasn’t about the art. The problem was making room for it.

They both pointed out that the first step was to get a plan of action for this huge de-cluttering laid out–before I even begin to think about making more art.

They said they understood, because they’ve both struggled with the same issue. And gone through the process, and come out the other side–lightened, encouraged and energized.

And they said they both happened to be very, very good at creating such plans for action.

When they said that, a huge weight lifted from my heart. How perfect that these two people were doing this exercise with me.

I knew they were right. I knew I had to do this. I had no idea how I was going to do it.

It turned out they were going to give me exactly the help I needed.

They guided me through a visioning exercise. I mentally walked through my studio, “creating” the perfect new work environment. I thought about what really needed to be there and what didn’t.

Then we took a quick tour of the two staging areas. With their eyes helping, it was even easier to see what could be “at hand”, and what could go upstairs into the barn attic.

Shelves will keep my current storage containers more accessible, and labeling will help, too.

Teen-aged boys will be forbidden to set up a man-cave in the attic. (If you have teen-aged boys, you know what I’m talking about….)

The list goes on.

Someday, perhaps I’ll be able to section off part of the barn and actually insulate or heat it during the winter, so my office and shipping station can be upstairs, away from my actual workspace. (Email and internet stuff can be a huge distraction!) For now, there’s a lot that can be stored up there for quick grabbing when I need it. A little hassle to run upstairs (especially in winter!), yes, but better than tripping over E*V*E*R*Y*T*H*I*N*G underfoot.

My friends also offered to help.

It was so hard to ask! “Come on, Lu, say it—‘Will you help me?’–four little words! You can do it!” they urged.

I did, and they said yes. (They want pizza, beer and music. I think I can swing that!)

They encouraged me to make a list of other people I could ask for help, too, and how to make it easier for people to do so. (Keep the request to a couple hours, add the music and food.)

They encouraged me to set a deadline (three weeks!) to see how much I could accomplish by then.

They promised to come back for another session to make sure I’m making progress, and not getting bogged down in details.

As we stood by the top of the barn stairs and talked, I worried about how much shelving and labor would cost.

And then looked up and saw…..a stack of shelves, commercial-quality slotting and brackets I’d bought seven years ago, originally to use in my studio but set aside because I hadn’t needed it.

Here’s the funny thing. If you’d asked me where it was, I would have said I’d given the stuff away already! I’d walked by them a hundred times in the last few years, and yet not seen them.

Yet at the exact moment I realized I needed that stuff, there it was. (Okay, I’m not sure I can find the brackets, but those should be easy to buy again.) (I hope!)

In the end, nothing monumental or too big too handle. Just something that’s easy to do for others, and sometimes so hard to do for ourselves.

Update: I’ve already packed up six boxes of books for a prison library; set out a ton of stuff on our tree lawn which disappeared within hours; posted stuff on Freecycle which was picked up in minutes, and thrown out two bags of trash. I think it’s working!

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